The Senior Human Resource Executive is responsible for full spectrum of HR function which includes payroll, recruitment & selection, administration, employee relations & retention, compensation & benefits, performance management and other HR related matters.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Recruitment & Selection
   • Handle full cycle of staff recruitment, including sourcing, screening, interviewing, and ensuring the selected right candidates fit the job description and company culture.
   • Ensure staffing requirements are fulfilled in timely manner.
   • Develop and maintain up-to-date position descriptions for all roles.
   • Identify and implement best practice and continuous improvement on all recruitment activities.
   • Maintain and develop recruiting channels e.g. universities/professional associations, choice of recruiting platforms, source candidates, facilitate referrals and ensure talent pipelines run well.
   • Perform background check and reference check on shortlisted candidate.
   • Prepare employment contract and ensure all necessary on-boarding documents are in-placed for the new hires, includes duly accepted employment contract, Non-Disclosure Agreement, copy of identification card, job application form, PDPA consent, latest 3 months payslips, etc.
   • Arrange for induction training and oversee new staff on-boarding.
2. Staff Training
   • Work with department managers to identify competency gaps of employees to determine trainings requirement.
   • Prepare training document, training needs analysis, training master plan, training procedures, user manual and policies to enhance training quality.
   • Develop and manage the training program, training budget to perform effectively.
   • Maintain learning quality by evaluating feedback on training and initiating corrective actions.
   • Prepare and submit application for training grant from HRDF.
3. Administration
   • Administer day to day HR routine.
   • Handle employee off-boarding.
   • Responsible to prepare HR internal memo, letter of appointment, promotion, transfer, salary increment, bonus, acceptance of termination, warnings, show cause, etc.
   • Ensure and systematically maintain personal documentation of each employee.
   • Enforcement of company policies and practices.
   • Assist in developing, implementing, maintaining and reviewing of company policies, rules and regulations in compliance with all applicable employment laws and regulations.
   • Responsible to maintain up-to-date HR management system.
4. Compensation & Benefits
   • Check and process monthly claims submitted by employees.
   • Check staff attendance and leave records.
   • Handle and process monthly payroll in an efficient, accurate and timely manner. Ensure monthly payroll is administered in accordance and in compliance with local legislation, company policies and terms of employment.
   • Provide advisory services to employee on matters relating to payroll, leaves and claims.
   • Ensure monthly payslip send to each employee.
5. Employee Relations
   • Maintains positive working relationships with employees and managers.
   • Responds to inquiries regarding HR policies, procedures, and programs.
   • Assist in organise regular events to improve employee relations within budget.
   • Conducting exit interviews for outgoing employees and highlight key issue where necessary to the management.
6. Performance Management
   • Coordinate with related parties to conduct employee periodical performance assessment.
   • Compile information and prepare documents for employees' periodical performance assessment.
   • Participate in employee performance assessment and prepare review reports.
   • Monitor career progressions including staff confirmations, transfers, contract renewal, resignations, salary increment, performance reward entitlement and promotions.
7. Perform other HR related duties as assigned by the management.